Privacy Policy

Effective Date: July 5, 2026

WriteFolks ("WriteFolks," "we," "us," or "our") is a venture of Mindivik Software Solutions and operates the job board available at writefolks.com (the "Service"), which connects technical writers, UX writers, and instructional designers with employment opportunities. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you use our Service.

This Policy is designed to comply with the EU General Data Protection Regulation ("GDPR") for users in the European Economic Area and the United Kingdom, and India's Digital Personal Data Protection Act, 2023 ("DPDP Act") for users in India. By using the Service, you agree to the collection and use of information in accordance with this Policy.

1. Information We Collect

1.1 Information You Provide

Account details such as your name, email address, and password when you register.
Profile information, including work preferences, experience level, work mode, and location, that you choose to share to receive relevant job alerts.
Communications you send to us, such as support requests or feedback.

1.2 Information Collected Automatically

Log data such as IP address, browser type, device information, and pages visited.
Cookies and similar tracking technologies used to remember preferences and understand usage patterns.

1.3 Information From Third-Party Sources

We aggregate publicly available job listing data from third-party job boards and applicant tracking systems (such as Greenhouse, Ashby, and Lever) to populate our job listings. We do not collect personal data about job applicants from these sources.

2. How We Use Information

To operate, maintain, and improve the Service, including matching candidates with relevant job listings.
To send job alerts and other communications you have opted into.
To respond to inquiries and provide customer support.
To monitor and analyze usage trends and improve the quality and relevance of our listings.
To detect, prevent, and address technical issues, fraud, or misuse of the Service.
To comply with applicable legal obligations.

3. Legal Basis for Processing (GDPR)

Where the GDPR applies, we rely on the following legal bases to process your personal data:

Consent — for example, when you sign up for job alert emails.
Performance of a contract — to provide the Service you have requested.
Legitimate interests — to operate and improve the Service, provided such interests are not overridden by your data protection rights.
Compliance with a legal obligation — where processing is required by applicable law.

4. Processing Under India's DPDP Act

Where the DPDP Act applies, we process your personal data only for lawful purposes for which you have given consent, or for other legitimate uses recognized under the Act. We provide clear notice of the personal data being collected and the purpose of processing at or before the point of collection, and you may withdraw consent at any time as described in Section 7.

5. How We Share Information

We do not sell your personal data. We may share information in the following limited circumstances:

With service providers who help us operate the Service (for example, email delivery and hosting providers), under contractual obligations to protect your data.
To comply with a legal obligation, court order, or governmental request.
To protect the rights, property, or safety of WriteFolks, our users, or the public.
In connection with a merger, acquisition, or sale of assets, subject to equivalent confidentiality protections.

6. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes described in this Policy, including to satisfy legal, accounting, or reporting requirements. When data is no longer needed, we securely delete or anonymize it.

7. Your Rights

7.1 If You Are in the EU/UK (GDPR)

Right to access, correct, or delete your personal data.
Right to restrict or object to processing.
Right to data portability.
Right to withdraw consent at any time.
Right to lodge a complaint with your local data protection authority.

7.2 If You Are in India (DPDP Act)

Right to access information about the personal data we hold and its processing.
Right to correction, completion, updating, and erasure of your personal data.
Right to grievance redressal in relation to our handling of your personal data.
Right to nominate another individual to exercise your rights in the event of death or incapacity.
Right to withdraw consent at any time, without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at info@writefolks.com.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to remember your preferences, keep you signed in, and understand how the Service is used. You can control cookies through your browser settings; disabling cookies may affect certain features of the Service.

9. Data Security

We implement reasonable technical and organizational measures designed to protect personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own, including India, where our infrastructure and service providers are located. Where required, we take steps to ensure such transfers comply with applicable data protection laws.

11. Children's Privacy

The Service is not directed to individuals under the age of 18, and we do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us so we can delete it.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the revised version on this page with an updated effective date. Continued use of the Service after changes take effect constitutes acceptance of the revised Policy.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact:

WriteFolks, a venture of Mindivik Software Solutions
Email: info@writefolks.com
Website: www.writefolks.com