Documentation Specialist

Job Description

About the Role

As a Documentation Specialist, you will be responsible for managing and controlling project documentation from receipt through final delivery. Your work will ensure documentation is accurate, traceable, compliant with contractual requirements, and available to internal and external stakeholders when needed.

You will contribute directly to efficient project execution by coordinating documentation across multiple functions while supporting continuous improvement of document control processes and systems.

About NOV

NOV is a global provider of technology-driven equipment, systems, services, and software solutions supporting energy production and industrial operations worldwide. Through engineering, manufacturing, and project execution excellence, we help customers improve safety, reliability, efficiency, and operational performance.

Why Join NOV?

At NOV, you'll become part of an international team where collaboration, innovation, and continuous improvement are part of everyday work. We offer opportunities to work on complex global projects, develop your expertise, and build your career within a company that values accountability, teamwork, and professional growth.

Diversity & Inclusion

At NOV, we are committed to creating an inclusive workplace where everyone can thrive. We value diversity in all its forms and believe that different perspectives drive innovation and success. We welcome applications from all qualified candidates regardless of gender, age, ethnicity, nationality, disability, sexual orientation, gender identity, religion, or any other characteristic protected by applicable law.

Responsibilities

• Receive, register, distribute, and track project documentation throughout the project lifecycle.
• Maintain document control systems, document registers, revision control, and document traceability.
• Coordinate documentation activities across Engineering, Manufacturing, Quality, Project Management, Supply Chain, suppliers, and customers.
• Process customer and supplier documentation, transmittals, and review comments accurately and on time.
• Monitor documentation deliverables against project schedules and contractual milestones.
• Ensure all documentation complies with contractual requirements, customer specifications, and company procedures.
• Maintain accurate document status reports and provide visibility of documentation progress.
• Identify documentation risks, proactively communicate potential delays, and support timely resolution.
• Administer documentation using document management systems including RigDoc, Teamcenter, SharePoint, Aconex, and similar platforms.
• Contribute to the continuous improvement of document control processes, systems, and best practices.
  
  

Essential

QUALIFICATIONS

• Bachelor's degree in Business Administration, Information Management, Quality Management, or a related field, or equivalent experience.
• 3–5 years of document control experience in Oil & Gas, EPC, Manufacturing, or another project-based industry.
• Experience supporting engineering, manufacturing, or capital projects.
• Knowledge of document control principles, revision control, transmittals, and document management processes.
• Hands-on experience with document management systems such as RigDoc, Teamcenter, SharePoint, Aconex, or similar.
• Strong organizational, communication, and collaboration skills with a high level of accuracy and attention to detail.
  
  

Preferred

• Professional certification in Document Control or Information Management.
• Experience working in a global or multicultural project environment.
• Knowledge of quality management systems and contractual documentation requirements.
  
  

About Us

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.

Global Family

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.

About The Team

Corporate

Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.